What your records have to contain to survive a check by Belastingdienst, and the rate DriveHub applies.
€0.25 per km
In force 2026-01-01 onwards.
Uitvoeringsregeling loonbelasting 2011, artikel 3.13 — the rittenregistratie. Its purpose is narrow and worth stating: it exists to prove that a company car was driven no more than 500 private kilometres in a calendar year (Wet LB art. 13bis lid 3) and so escape the bijtelling. For an own car reimbursed at the untaxed per-kilometre figure there is no prescribed form, only an administration that stands up.
Seven years — AWR art. 52 lid 4 — and the clock is not a year-end at all, which is the single most likely thing to get wrong here. The Belastingdienst's own rule is that the term begins when the record stops being current: "Zolang gegevens actueel blijven, horen zij bij de administratie. Vervalt de actualiteitswaarde? Dan begint de bewaartermijn." So a rittenregistratie for a car available over three years does not start its seven until the availability ends. An employee is not an administratieplichtige — art. 52 lid 2 lists bodies, entrepreneurs and withholding agents, not employees — so a log kept privately to hold a Verklaring geen privégebruik auto carries no statutory period of its own; the employer's payroll copy does. Conversion to another carrier is expressly permitted (lid 5) provided the data stay complete and legible, and lid 6 requires the administration to be auditable within a reasonable time. Failure is harsher than an estimate: with an irrevocable informatiebeschikking the burden reverses and the assessment stands "tenzij is gebleken dat en in hoeverre die belastingaanslag … onjuist is" (art. 25 lid 3, art. 27e).
TripCSVImporter filed a commute as personal on the stated ground that "a commute is not a deductible business trip in any of the supported jurisdictions" — false here in both directions: lid 3's opening sentence deems woon-werkverkeer not private for this very test, and Stcrt. 2026, 18302 § 2.1 reimburses it at € 0,25. The classification stays personal, because the two Dutch regimes want opposite answers and the importer cannot know which document the user will file, and because between understating a threshold and overstating a deduction this app's standing rule is never to over-claim. What changed is that the caveat now tells a Dutch user, instead of leaving them to find it out from the Belastingdienst.The bijtelling is imposed for the whole year, plus a naheffingsaanslag. Dutch case law on rejected rittenregistraties is extensive and unforgiving.
The requirements above are quoted from Netherlands's own tax authority. DriveHub keeps them, and the rate, under version control and re-checks them against the authority's pages — this page is generated from that record, not written separately from it.
DriveHub records this automatically. It tracks each drive in the background, keeps the start and end, the distance and the route, and exports a report in the shape a tax office expects.