Work out your travel allowance deduction

01 / 03

Tell DriveHub how your employer pays you

The Travel allowance deduction row is offered to an employee who is reimbursed for their own car. Settings → Country → How you use this car must say Employed, reimbursed for my own car.

Then How your employer pays you asks: Per kilometre (IRP5 3703) or A fixed travel allowance (IRP5 3701). The screen explains that 4,95 a kilometre is the tax-free ceiling for a reimbursement based on the actual distance. A fixed allowance is deducted on assessment from SARS's cost-scale table instead.

1. Open Settings → Country and choose South Africa.
2. Choose Employed, reimbursed for my own car under How you use this car.
3. Choose A fixed travel allowance (IRP5 3701) under How your employer pays you.

02 / 03

Record the odometer on 1 March

SARS allows no travel claim without odometer readings. Record the odometer on 1 March and on the last day of February. Until you have both, you can type the year's total kilometres on the Travel allowance screen.

1. Open Settings → Vehicles and your car.
2. Choose Add Odometer Reading and enter the readings with their dates.

• Add and check odometer readings

03 / 03

Enter the allowance and the car's value

In Reports, Travel allowance deduction opens the Travel allowance screen: SARS's cost table, for an employee paid a fixed travel allowance. Business kilometres are the business trips logged for the car in the year.

The deduction is never more than the allowance on your IRP5 (code 3701). You may claim your actual costs instead, from receipts, if they come to more.

1. Open Reports and tap Travel allowance deduction.
2. Choose the Year of assessment and the Vehicle.
3. Enter the Vehicle value and the Travel allowance received. The value is what the car cost you, VAT included and finance charges left out.
4. Turn on I paid all the fuel and I paid all the maintenance only if your employer paid no part of it.
5. Read Your deduction.

• Travel allowance and the 1 March odometer