Set up employers and their trips

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Enter the name and employment dates

Open Settings → Employers → Add employer. The Employers row is offered for the employee using an own car arrangement, and remains available when you already have an employer record. If you cannot see it, check that Country → How you use this car describes your actual arrangement.

1. Enter the employer’s name and Started date.
2. Leave Still working here on for a current job, or turn it off and enter Ended.
3. Save, then check an older trip whose date falls inside that employment.

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Check who a trip belongs to

A trip’s own employer choice takes priority, followed by its vehicle’s employer, then the employment dates. If two jobs cover the same day, dates alone cannot choose between them: the app leaves the trip unattributed unless its vehicle or the trip names an employer.

1. For a car consistently used for one employer, open Settings → Vehicles → that car and set Employer where offered.
2. For an exception or overlapping employment, open the trip’s details and choose Employer where offered.
3. Check the date and vehicle as well as the employer before relying on a total.

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Enter the rate the employer pays

Open the employer’s record and use This employer pays for its documented reimbursement rate. Leave the amount empty to keep the official rate. This employer rate is for an own car; a company car’s category and other rate settings can affect how a trip is valued.

1. Enter the amount and currency, then choose whether the rate is per kilometre or per mile.
2. Enter the rate in its published unit even if your distances are displayed in another unit.
3. Save and check the relevant report. A correctly assigned employer does not replace the need for correct vehicle and country settings.

• Check vehicle and country rates

04 / 04

Keep the earlier employment and check historical changes

When changing jobs, keep the previous employer record and set its end date; add a new record for the new job. Changing an existing employer rate asks whether to apply it From today or to All trips — correct a mistake. Employment-date changes can also change which employer an unassigned historical trip belongs to.

1. Use From today for a new rate that starts now; use the correction option only if earlier values were wrong.
2. After changing dates or rates, check trips around the change and any overlapping days.
3. Create a new report for any period whose information changed. Previously exported files do not update themselves.

• Create and check a report